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3. Schedule Changes Email Sendout

The Schedule Changes Email Sendout is sent to a User/ Resource (even if they do not have Web Access enabled) when:

  • A new Project/ Media Order/ Task/ Personnel Booking is added to his timeline.

  • A Project/ Media Order/ Task/ Personnel Booking is removed from his timeline.

  • An existing Project/ Media Order/ Task/ Personnel Booking is modified on: Booking date, Booking time, Project or Media Order the Booking belongs to and/ or Booking name.

  • A Binder or Container is added or changed.

  • The Object Class to which the User/ Resource belongs changes.

  • Other involved Objects change (see setting: Send Schedule Changes Email When Other Involved Objects In The Booking Changes).

  • The Project is visible in the Web Client > Check out the Web View Limits per Project. Edit Project window > Eye menu. By default there is no Web View Limit selected.

  • The event is not in the past, but in the time range set in Toolbox > Settings tab > Server Setup > Web Share Settings > Show Days Before and Show Days After.


Settings can be configured by an Advanced User with Toolbox Settings access. To enable this functionality, follow these steps:

  1. Follow the steps in Pre-Requisites.
  2. Enable the Schedule Changes Email Sendout option on the User/ Resource Web Profile (if you haven’t setup a User profile, please refer to the Web Permission Profile Quickstart in our Knowledge base):

    • Advanced/Web User - Web Profile: Go to Object Manager > search for the User > double-click to open the Modify User window > access the Web Profile Manager.
    • Resource Web Profile: Go to Object Manager (or Toolbox > Contacts) > search for the Resource > double-click to open window > access the Web Profile Manager.

* Resources can receive the Schedule Changes Email even if they don’t have a Web User license, thus the Web Access in their profile is disabled.

Once in, enable the Schedule Changes Email Sendout option:

3. Enter the Toolbox > Settings > Server Setup > Web Share Settings > External Calendars / Schedule Changes Email Sendout / XML Export, and configure:

  • Update Time: Choose whether to set it to a specific time or scroll down in the list and select an interval when emails should be automatically sent out, e.g. if selecting “Every 5 Minutes” the system will check for changes every 5 minutes and send emails only if there is a change.
    * The "Update Now button" further down allows manually deciding to send the email immediately.

  • Show Days Before and Show Days After: Select how many days before and after should be listed in the email.

  • Send Schedule Changes Email Even When Only The Event Header Was Changed: This setting is by default disabled; if enabled the email will be sent out, when:

    • The Event Header changes: Name of Project Booking/ Media Order Booking/ Task Booking/ Personnel Booking, Number of Project, Binder Name, Framework Name, Booking Name, Project Name, Project Number.

    • The Event is changed to another Project or Media Order.

    • The Object Class of the involved person changes.

  • Send Schedule Changes Email When Other Involved Objects In The Booking Changes: This setting is by default disabled; if enabled when other involved Objects in the Booking change, the email will be sent out. This is to inform that something on the Booking that the User is involved changed, for example, he won’t be working with the Art Director or Editor or Cameraman that was orignially booked, but a different one. See more details under “Customizing the email” further down.

  • Include Booking Object Note In Header: It will include the Booking Object Note of the User or Object inside of that Booking. By ticking this option it will be part of the Header. If a change of a Booking Object Note should trigger a new Schedule Changes Email the Send Schedule Changes Email When Only The Event Header Was Changed must be ticked.

  • Update Cached Headers: For customers that work with the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed, it is possible to prevent farmerswife to send a Schedule Changes Email if any Header information like Project name, Binder name, Booking name, Container name etc. was changed in certain specific occasions.

When a Project name is changed this will usually trigger a Schedule Changes Email for all Bookings in the time range selected in the "Show Days Before" and "Show Days After" with the above setting on. If you however need to change the Project name and don't want to trigger the Schedule Changes Email with it, click on the drop down menu next to the Update Now button > Update Cached Headers. farmerswife will update the Headers and don't send out any Schedule Changes Email. Please note that any other changes done at the same time by a different User (like Binder name change, Booking name change, etc.) won't be communicated due to clicking on the "Update Cached Headers".


What is displayed in the email

The email subject shows the name of the company and the quantity of schedule changes between brackets.

The changes are displayed under three sections:

  1. Deleted Events.

  2. New Events.

  3. Involved Changed In These Events You Are In.

Deleted Bookings are listed under Deleted Events, and new Bookings are listed under New Events.
Modified Bookings appear in both: the Deleted Events show the original details of the Booking, and the New Events show the new details.

If "Send Schedule Changes Email When Other Involved Objects In The Booking Changes" is enabled, changes on other involved Objects appear listed under section Involved Changed In These Events You Are In.
See more information below under “Customizing the email”. Each line shows:

  • Booking date and time.

  • Project name (Project number)/ Media Order name / Personnel name / Task name / Container name.

  • Booking Object Note if enabled in Toolbox > Settings tab > Server Setup > Web Share Settings > Include Booking Object Note in Header.

  • Booking Name.

  • Object Class.

In this example, the artist receives an email listing the following schedule changes:

  • Client Meeting was postponed half hour (it shows under Deleted Events with original time and again under New Events with new time).

  • A new Booking was added onthe next day.

  • An involved Object has suffered a change in a Booking the artist is involved in.



Customizing the email

The Schedule Changes email template is located in: farmerswife server > html_templates > other > schedule_changes_email > schedule_changes_email.txt.

The section "Involved Changed In These Events You Are In" is new and was added to this email template since version 6.0. Therefore, if you have customized this Schedule Changes Email template ".txt" file in the past, then you now need to manually add this new functionality by comparing the differences between your customized file and our new and updated one.

This template also contains sections related to User Booking Proposal workflow (please refer to the corresponding How To).

*IMPORTANT:

  • Do NOT change anything on a line that contains "DONT EDIT THIS LINE".

  • If you change this file, you need to make a backup of it, so you can replace it again after an upgrade of the farmerswife Server application. On Windows, you can change the permission to "read only"; then when upgrading the WIFE Server application, simply "Ignore" that this file is set as "Read Only" during the installation process. Some clients change the language to their own mother tongue.



2.1.    Why don’t get the Schedule Changes emails get sent out?

If for some reasons your Schedule Changes Email doesn't get sent out, check the following bullet points if all the settings are correctly taken care of:

  1. Configure the outgoing Mail Server --> See the Server Setup manual.
  2. The User/ Resource needs to have a valid email address in his profile.
  3. The User must have the Web Permission setting on: Schedule Changes Email.
  4. The Event to be notified about needs to be inside of the Time Range of the Toolbox > Settings > Server Setup > Web Share Settings > Show Days Before - Show Days After. Only future Events will be communicated!
  5. The Project's Web View Limits have to be configured this way that the Project is visible in the Web. If the Project is blocked from the Web Client, no Schedule Changes Email goes out. Click on the Projects eye menu > Web View Limits to check.

2.2.    Schedule Changes email behavior table

User A: User or Resource has ticked the Web Permission: User Must Accept Or Decline New Bookings.
User B: User doesn’t need to accept or decline new Bookings.

Both User have the Schedule Changes Sendout enabled in their Web Profile.

  • The table shows the action and the outcome that is shown in the Schedule Changes Email to the User/ Resource. The dates shown are just an indicator of how the text in the email could look like.

  • Search in this table to get a quick answer whether a certain Booking operation will trigger or not trigger a Schedule Changes Email.

  • To prevent a Schedule Changes Email to be sent out, please see the explanation about the new Update Cached Headers setting in Toolbox > Settings tab > Server Setup > Web Share Settings.

Personnel Bookings

User TypeActionSchedule Changes EmailSchedule Changes Email with setting: Even When Only The Event Header Was Changed OFF
A+BAdd a Personnel BookingNew Events:
07-09-2015 09:00 • 18:00 Sabbatical
New Events:
07-09-2015 09:00 • 18:00 Sabbatical
A+BChange time of a Personnel BookingDeleted Events:
07-09-2015 09:00 • 18:00 Sabbatical
New Events:
07-09-2015 09:45 • 18:00 Sabbatical
Deleted Events:
07-09-2015 12:00 • 18:00 Day In Lieu
New Events:
07-09-2015 15:30 • 18:00 Day In Lieu
A+BDelete a Personnel BookingDeleted Events:
20-09-2015 09:00 • 11:15 Sabbatical
Deleted Events:
20-09-2015 09:00 • 11:30 Vacation
A+BChange Date of a Personnel BookingDeleted Events:
20-09-2015 09:00 • 18:00 Sabbatical
New Events:
21-09-2015 09:00 • 18:00 Sabbatical
Deleted Events:
21-09-2015 09:00 • 18:00 Sabbatical
New Events:
20-09-2015 09:00 • 18:00 Sabbatical
A+BChange type of a Personnel Booking (from e.g. Unavailable to Free Day)Deleted Events:
21-09-2015 09:00 • 18:00 Unavailable
New Events:
21-09-2015 09:00 • 18:00 Free Day
No Schedule Changes Email will be sent out
A+BDelete a Personnel Booking that type was changed beforeDeleted Events:
21-09-2015 09:00 • 18:00 Free Day
Deleted Events:
21-09-2015 09:00 • 18:00 Free Day



Project Bookings / Task Bookings / Media Order Bookings

User typeActionSchedule Changes EmailSchedule Changes Email with setting: Even When Only The Event Header Was Changed OFF
AAdded a Booking proposal in Preliminary/Planning or Confirmed StatusNew Requests: 18-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Shoot • Editor
New Requests: 18-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Shoot • Editor
AAccepts the Booking proposal (now Project Booking)Accepted Requests: 18-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Shoot • Editor
Accepted Requests: 18-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Shoot • Editor
ADelete an (accepted) BookingDeleted Events: 30-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
Deleted Events: 30-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
ADelete a pending Booking proposalDeleted Requests: 07-09-2015 09:00 • 18:00 Car of the Year (21)
• Editor
Deleted Requests: 07-09-2015 09:00 • 18:00 Car of the Year (21)
• Editor
ADeclines a pending Booking proposalDeclined Requests: 31-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
Declined Requests: 31-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
AThe booker deletes the declined Booking proposalNo Schedule Changes EmailNo Schedule Changes Email
AChange time on a Booking proposal before it gets accepted or declinedDeleted Requests: 22-09-2015 09:00 • 18:00 I Love Music (10"
Trailer) (17) • Editor
New Requests: 22-09-2015 09:00 • 13:00 I Love Music (10"
Trailer) (17) • Editor
Deleted Requests: 22-09-2015 09:00 • 18:00 I Love Music (10"
Trailer) (17) • Editor
New Requests: 22-09-2015 09:00 • 13:00 I Love Music (10"
Trailer) (17) • Editor
AChange time on a Booking proposal after it got accepted (now Project Booking)New Requests: 02-09-2015 09:00 • 12:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor Deleted Events:
02-09-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
New Requests: 02-09-2015 09:00 • 12:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor Deleted Events:
02-09-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
AChange Booking Date on a Booking proposal before accepted or declinedDeleted Requests: 27-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor New Requests:
28-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
Deleted Requests: 27-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor New Requests:
28-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
AChange Booking Date on a Booking proposal after it got acceptedNew Requests: 07-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor Deleted Events:
12-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
New Requests: 07-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor Deleted Events:
12-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
These actions below will happen if the initial Booking proposal has been communicated already, meaning one email got already sent out informing the User that he has a Booking proposal or a new Event.
AReplace User on Project Booking proposal before accepted or declinedDeleted Requests: 25-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
Deleted Requests: 25-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
AReplace User on Project Booking proposal after it got accepted (Project Booking)Deleted Events: 09-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
Deleted Events: 09-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
AChange Booking Status on Booking proposal before accepted or declinedNo Schedule Changes EmailNo Schedule Changes Email
AChange Booking Status on Booking proposal after it got accepted (Project Booking)No Schedule Changes EmailNo Schedule Changes Email
AChange Project on Booking proposal before acceptanceDeleted Requests: 27-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor New Requests:
27-08-2015 09:00 • 18:00 Big City Life - Mini Series (22) • Editor
No Schedule Changes Email
AChange Project Name on a Booking proposal before accepted or declinedDeleted Requests: 11-09-2015 09:00 • 18:00 I Love Music (10"
Trailer) (17) • Editor New Requests:
11-09-2015 09:00 • 18:00 I Love Music (17) • Editor
No Schedule Changes Email
AChange Project Name on a Booking proposal after it got accepted (now a Project Booking)Deleted Events: 08-01-2016 09:00 • 12:00 I Love Music (10"
Trailer) (17) • CG • CG Artist
New Events: 08-01-2016 09:00 • 12:00 I Love Music (17) •
CG • CG Artist *Important if the Project name gets changed, all involved Users will get a list of all Bookings that they are involved in. To prevent this, use the setting: Update Cached Headers. This way the Project name changes won’t be communicated although the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed is on.
No Schedule Changes Email
AChange Project number on a Project Booking proposal before accepted or declinedDeleted Requests: 25-08-2015 09:00 • 18:00 Music Lovers • I
love loud Music (1658) • Pre-Production • Editor
New Requests:
25-08-2015 09:00 • 18:00 Music Lovers • I love loud Music (1245) • Pre-Production • Editor
No Schedule Changes Email
AChange Project number on a Project Booking proposal after acceptance (now a Project Booking)Deleted Events: 24-08-2015 09:00 • 11:00 News Planning
Example using 'Frameworks' (1611) • Morning News • Editing • Editor New Events:
24-08-2015 09:00 • 11:00 News Planning Example using 'Frameworks' (56) • Morning News • Editing • Editor
*Important if the Project number gets changed, all involved Users will get a list of all Bookings that they are involved in. To prevent this, use the setting: Update Cached Headers. This way the Project number changed won’t be communicated although the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed is on.
No Schedule Changes Email
AChange Project Client on a Project Booking proposal before accepted or declinedNo Schedule Changes EmailNo Schedule Changes Email
AChange Project Client on a Project Booking proposal after it got accepted (now Project Booking)No Schedule Changes EmailNo Schedule Changes Email
AChange Container name on Project Booking proposal before accepted or declinedDeleted Requests: 07-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Editor
New Requests: 07-09-2015 09:00 • 18:00 vacation trailers •
Mallorca 365 Spot - Golf & Gourmet (13) • Pre- Production • Editor *Important if the Container name gets changed, all involved Users will get a list of all Bookings or Requests that they are involved in. To prevent this, use the setting: Update Cached Headers. This way the Container name changes won’t be communicated although the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed is on.
No Schedule Changes Email
AChange Container name on Project Booking proposal after acceptanceDeleted Events: 07-09-2015 09:00 • 18:00 vacation trailers •
Mallorca 365 Spot - Golf & Gourmet (13) • Pre- Production • Editor
No Schedule Changes Email


New Events: 07-09-2015 09:00 • 18:00 Summer Special •
Mallorca 365 Spot - Golf & Gourmet (13) • Pre- Production • Editor *Important if the Container name gets changed, all involved Users will get a list of all Bookings or Requests that they are involved in. To prevent this, use the setting: Update Cached Headers. This way the Container name changes won’t be communicated although the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed is on.

AChange Binder name on Project Booking proposal before accepted or declinedDeleted Requests: 07-09-2015 09:00 • 18:00 I Love Music (10"
Trailer) (17) • Pre-Production • Editor New Requests:
07-09-2015 09:00 • 18:00 I Love Music (10" Trailer) (17) • Post-Production • Editor *Important if the Binder name gets changed, all involved Users will get a list of all Bookings or Requests that they are involved in. To prevent this use the setting: Update Cached Headers. This way the Binder name changes won’t be communicated although the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed is on.
No Schedule Changes Email
AChange Binder name on Project Booking proposal after it got accepted (now Project Booking)Deleted Events: 06-09-2015 09:00 • 18:00 Summer Special
trailers • Mallorca 365 Spot - Golf & Gourmet (13) • Pre-Production • Editor
New Events: 06-09-2015 09:00 • 18:00 Summer Special
trailers • Mallorca 365 Spot - Golf & Gourmet (13) • Post-Production • Editor *Important if the Binder name gets changed, all involved Users will get a list of all Bookings or Requests that they are involved in. To prevent this use the setting: Update Cached Headers. This way the Binder name changes won’t be communicated although the setting: Send Schedule Changes Email Even When Only The Event Header Was Changed is on.
No Schedule Changes Email
AChange Booking name of a Project Booking proposal before accepted or declinedDeleted Requests: 28-01-2016 09:00 • 18:00 Big City
Life - Mini Series (22) • Editor
New Requests: 28-01-2016 09:00 • 18:00 Big City
Life - Mini Series (22) • Editing • Editor
No Schedule Changes Email
AChange Booking name of Project Booking proposal after acceptance (now Project Booking)Deleted Events: 06-09-2015 09:00 • 18:00 Summer Special
trailers • Mallorca 365 Spot - Golf & Gourmet (13) • Post-Production • Editor
New Events: 06-09-2015 09:00 • 18:00 Summer Special
trailers • Mallorca 365 Spot - Golf & Gourmet (13) • Post-Production • Editor • Edit
No Schedule Changes Email
AChange Object Class of User in the Project Booking proposal before accepted or declinedDeleted Requests: 21-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Shoot • Editor New Requests:
21-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Shoot • Colourist
** A change of an Object Class will always trigger a Schedule Changes Email due to the fact that a new Booking proposal is created through the change of the Object Class. The Object Class is the function the User has to fulfill in the Booking.
New Requests: 05-10-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Colourist
Deleted Events: 05-10-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
AChange Object Class of User in a Project Booking proposal after acceptance (now Project Booking)New Requests: 07-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Colourist Deleted Events:
07-09-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Editor
New Requests: 05-10-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Colourist
Deleted Events: 05-10-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Editor
AChange Activity of User in the Project Booking proposal before accepted or declined and after acceptanceNo Schedule Changes EmailNo Schedule Changes Email
User type B: Doesn’t have to accept or decline new Bookings
BAdd a Project BookingNew Events:New Events:


24-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Producer24-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Producer
BDelete a Project BookingDeleted Events: 24-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • ProducerDeleted Events: 24-08-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Producer
BChange Booking Status on a Project BookingNo Schedule Changes EmailNo Schedule Changes Email
BChange Time on a Project BookingDeleted Events: 07-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Producer
New Events: 07-09-2015 09:00 • 13:00 FCB Barcelona -
Real Madrid (19) • Producer
Deleted Events: 07-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Producer
New Events: 07-09-2015 09:00 • 13:00 FCB Barcelona -
Real Madrid (19) • Producer
BChange Booking Date on Project BookingDeleted Events: 24-08-2015 09:00 • 12:30 Mallorca 365 Spot -
Golf & Gourmet (13) • Producer New Events:
31-08-2015 09:00 • 12:30 Mallorca 365 Spot - Golf & Gourmet (13) • Producer
Deleted Events: 24-08-2015 09:00 • 12:30 Mallorca 365 Spot -
Golf & Gourmet (13) • Producer New Events:
31-08-2015 09:00 • 12:30 Mallorca 365 Spot - Golf & Gourmet (13) • Producer
BReplace User on Project BookingDeleted Events: 13-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Producer
Deleted Events: 13-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Producer
BChange Project and/or Project name on Project BookingDeleted Events: 07-09-2015 09:00 • 18:00 Mobile Dreams
(18) • Producer
New Events: 07-09-2015 09:00 • 18:00 Rainbow Man (20)
• Producer
No Schedule Changes Email
BChange Project Client on Project BookingNo Schedule Changes EmailNo Schedule Changes Email
BChange Binder name on Project BookingDeleted Events: 08-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Initial Phase 1 • Producer
New Events: 08-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Initial Phase • Producer
No Schedule Changes Email
BChange Booking name of Project BookingDeleted Events: 08-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Initial Phase 1&2 • Producer
New Events: 08-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Initial Phase 1&2 • Crew • Producer
No Schedule Changes Email
BChange Container name of Project BookingDeleted Events: 08-09-2015 09:00 • 18:00 FCB Barcelona -
Real Madrid (19) • Initial Phase 1&2 • Crew • Producer
New Events: 08-09-2015 09:00 • 18:00 Football 2015 •
FCB Barcelona - Real Madrid (19) • Initial Phase 1&2 • Crew • Producer
No Schedule Changes Email
BChange Object Class of User in a Project BookingDeleted Events: 08-09-2015 09:00 • 18:00 Football 2015 •
FCB Barcelona - Real Madrid (19) • Initial Phase 1&2 • Crew • Producer
New Events: 08-09-2015 09:00 • 18:00 Football 2015 •
FCB Barcelona - Real Madrid (19) • Initial Phase 1&2 • Crew • Internal Coordinator
Deleted Events: 08-09-2015 09:00 • 18:00 Football 2015 •
FCB Barcelona - Real Madrid (19) • Initial Phase 1&2 • Crew • Producer
New Events: 08-09-2015 09:00 • 18:00 Football 2015 •
FCB Barcelona - Real Madrid (19) • Initial Phase 1&2 • Crew • Internal Coordinator
BChange ActivityNo Schedule Changes EmailNo Schedule Changes Email


Framework Bookings:

Listed below are Framework Booking actions that are different from the Booking actions listed above. In general User A and B behave the same on a Project Booking as on a Framework Booking, but there are actions that are mostly used when using Framework Bookings. See below:

AMove the User on a still pending Framework Booking proposal to another day, same Framework Object ClassDeleted Requests: 31-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Editor New Requests:
01-09-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Pre-Production • Editor
Deleted Requests: 31-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Editor New Requests:
01-09-2015 09:00 • 18:00 Mallorca 365 Spot - Golf & Gourmet (13) • Pre-Production • Editor
AMove the User on an accepted Framework Booking request (now Project Booking) to another day, same Framework Object ClassNew Requests: 01-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Colourist
Deleted Events: 31-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Colourist
New Requests: 01-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Colourist
Deleted Events: 31-08-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Colourist
ASwap a User with another User on a still pending Framework Booking proposal, same day, same Framework.Deleted Requests: 14-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Colourist
New Requests: 14-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
Deleted Requests: 14-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Colourist
New Requests: 14-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
ASwap a User on an accepted Framework Booking with another User on a different dayNew Requests: 23-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
Deleted Events: 21-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Editor
New Requests: 23-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
Deleted Events: 21-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Editor
AChange Booking Framework Name on Framework Booking proposal before accepted or declinedDeleted Requests: 24-08-2015 09:00 • 18:00 I Love Music - first
part (17) • Pre-Production • Editor New Requests:
24-08-2015 09:00 • 18:00 I Love Music - first part (17) • Pre-Production • early shift • Editor
No Schedule Changes Email
AChange Booking Framework Name on Framework Booking proposal after it got acceptedDeleted Events: 08-02-2016 09:00 • 18:00 Music
Lovers • I Love Music (255) • Pre-Production • Colourist
New Events: 08-02-2016 09:00 • 18:00 Music
Lovers • I Love Music (255) • Pre-Production • early shift • Colourist
No Schedule Changes Email
AChange the Framework Object Class by double clicking on the Framework Object Class Name and select a new Object Class on a pending Framework Booking proposalDeleted Requests: 08-02-2016 09:00 • 18:00 Music
Lovers • I Love Music (255) • Pre-Production • Editor
New Requests: 08-02-2016 09:00 • 18:00 Music
Lovers • I Love Music (255) • Pre-Production • Journalist • Editor
*** This functionality is not recommended to be used if a User is already assigned to a Framework. A warning message will appear to alert about this behavior:
The change of the Object Class will trigger a new Request, however it will show the old Object Class and the new Object Class in the Schedule Changes Email, see above. The warning message will pop up from version 6.1 onwards stating that if a User is already assigned to a Framework Booking and the Object Class gets changed, that this change won’t affect the actual Booking. The User is still booked with all its corresponding prices on the original Object Class. If Anne was booked as an Editor and now by double clicking on the Framework in the Project Tree the Object Class gets changed to Journalist, Anne’s price will still come from the Editor. In the Booking window it shows that Anne is still booked as an Editor, even if the Framework in the Project Tree shows Journalist. To achieve that Anne is really booked as a Journalist, delete Anne from that Framework, change the Framework Object Class and then assign her again to the Framework.
No Schedule Changes Email
User Type B:
BMove the User on a Framework Booking to another day, same Framework Object ClassDeleted Events: 04-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
New Events: 05-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
Deleted Events: 04-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
New Events: 05-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
BSwap a User on a Framework Booking with another User same Framework Booking, but different Framework Object Class, same day, timeDeleted Events: 14-10-2015 06:00 • 09:00 New Big Cars
2015/2016 • Car of the Year (21) • Morning News • Journalist
Deleted Events: 14-10-2015 06:00 • 09:00 New Big Cars
2015/2016 • Car of the Year (21) • Morning News • Journalist


New Events: 14-10-2015 06:00 • 09:00 New Big Cars
2015/2016 • Car of the Year (21) • Morning News • Cameraman/DoP
New Events: 14-10-2015 06:00 • 09:00 New Big Cars
2015/2016 • Car of the Year (21) • Morning News • Cameraman/DoP
BSwap a User on a Framework Booking with another User on a different dayDeleted Events: 04-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
New Events: 05-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
Deleted Events: 04-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator
New Events: 05-09-2015 09:00 • 18:00 Mallorca 365 Spot -
Golf & Gourmet (13) • Pre-Production • Internal Coordinator


Behaviors to be considered:

The above commented behavior will only be achieved, if in between each step a Schedule Changes Email (SCE) is sent out automatically or manually.

Example 1: Add a Booking proposal -> SCE -> User accepts it -> Time gets changed -> only then a SCE will be sent out -> the SCE will show Deleted Request and New Request - it won't show that the Booking was accepted in between since it jumped back to an Request Status, due to the new time.

Example 2: If a Booking proposal is added, the User accepts before even getting an SCE and then the Request is deleted the Schedule Changes Email won't show any movement on that action.

Example 3: If a Booking proposal gets accepted by the User without any SCE going out yet and the time gets changed by the booker, then only the last change (Accepted Request) gets communicated.

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