Media Library

Library Search

The Media Library is divided into the Search area at the top and the Results area below it.

The Search area is sub-divided into the left side containing all possible search fields for Media, and the right side containing Entry search fields.

Search In:  Select the Library where the search is to be performed.

Show: This is to discriminate Media / Entry search results.

Advanced:  Toggling this option off will reduce the amount of search fields.

The Results area

Each line in the Results area contains details of information for each Media or for each Entry, and each column corresponds to Media or Entry information (see option "Show").

To the left of the Search In option, and depending on the selection under Show, the system will display the word Media or Entry followed by two numbers, separated by a slash. The first number is the quantity of Media or Entries found according to the search criteria. The second number is the total number of Media or Entries in the Library where the search is performed.

Options In The Results Window

On the top left side of the Results area, there is a menu icon (also accessed by right-mouse clicking) with the following options:

New Media:

Before selecting this option to create a New Media, make sure to have the appropriate Library selected (in the Search In selector).

New Media From Selected:

This option will create a new Media with the same details as the selected Media. Before selecting this option, highlight the Media from which the new one is to be created. A dialog will inquire whether to also copy files (if any).

Multiple New Media From Selected: 

This option is similar to New Media From Selected, but as you choose it a pop-up allows you typing quantity of copies you need.

Remove Media:

To remove one or more Media from the system. A dialog will ask for confirmation for each selected Media to be removed.

Solo View:

Once a search has been made, this option is useful to narrow even more the result by selecting one or more Media to keep in this Solo View. The rest of the Media will be hidden away from the view.

Media Clipboard:

This option is available if the Show Entries option is toggled on. See chapter for details. 

Move To Library: 

To move Media to another Library. Select the desired Media and as the Move To Library option is selected, the Libraries available will be listed to select. 

Two dialogues will pop up:

'Do You Want To Update The Tape Number To The Selected Library Number Series?'.

Select one of the two options: 

'Original Media Library': to keep the number or 'Selected Media Library': to modify the Media number in sequence with the selected Library number series.

'All Existing Custom Fields That Do Not Match The New Custom Fields, Will Be Lost'.

This is because each Library can have their own Custom Fields configured in the Server Setup. Confirm to move the Media or Cancel to cancel the action.

Move To Location:

To move Media to another Location. Select the Media and as the Move To Location option is selected, the different Locations will be listed to select.

Edit Field (Selection: x): 

To edit custom field values for multiple Entries in one go. Once one or more Entries are selected, choose Edit Field and the custom field that you need to modify. 

Change Project (Selection: x):

To change the Project to which the Media is attached. Select the desired Media and as the Change Projects option is selected the number between the brackets will display the quantity of Media selected and a window will pop up to allow searching for a Project. Search for a Project by entering the name or part of the name. As the Project is found, select it and hit OK. The Media will be now attached to the new Project, and it will be renamed after the new Project only if it was called the same as the old Project. But if the name had been changed to something different, it will not be modified.

Change Client (Selection: x): 

To change the Client linked to Media. Select the desired Media and as the Change Client option is selected, the number between the brackets will display the quantity of Media selected; a window will pop up to allow searching for a Client. Search for a Client by entering the name or part of the name. As the Client is found, select it and hit OK. Or hit Cancel to cancel the action.

Add To Basket (Selection: x) / Delete Basket:

These two options are related to the Media Order module. It allows the gathering of selected media into a basket that can later be loaded in a Media Order. Read more on the Media Order module for a detailed explanation on the use of these two options.

Add To Parent Media / Remove From Parent Media (Selection: x): 

To add a Media to a Parent Media

Dispatch (Selection: x):

This option is related to the Dispatch module. It allows the creation of a new Dispatch for the selected Media. 

Print Label (Selection: x): 

Select the Media for which you want to print the same label, then choose Print Label and click on the Label you want to print. Each Label is sent to the printer on its own page.

Multi Label Printing:

This function enables building layouts for multi-label printing.

HTML Summary Report (Selection: x):

It is possible to view or save a Library summary based on the Media selection, in HTML format. Select View to open the report, or Save As to first save the report before viewing it.

Remove Column Sorting: 

It is possible to sort alphabetically by clicking on the desired column name. This option will remove that sorting.

Edit View: 

Each field in Media and Entries can be selected as a column header in the Results window. Select the Edit View option to select which columns to hide and which to show, as well as to modify the order in which they are displayed. As the Edit View option is selected, the Edit View window will display two areas: Hide and Show. Click on the fields to move them from one area to the other. Sort them by dragging and dropping up or down to a new position, or by using the up/down arrows to the left of each one. Hit Ok once done, or hit Cancel to cancel the changes.

Save View As: 

Each User can have their own saved views according to their needs. The view created through the Edit View option can be saved by selecting Save View As. A window opens to name the view. Give it a descriptive name and hit OK. 

Load View:

It is possible to toggle from one saved view to the other by loading them. Select Load View and all the saved views will be listed. 

Remove View:

This option allows removing saved views. Simply select the view to be removed and confirm deletion.

Media Search Fields:

This option allows hiding some Media Search Fields and each User can have their own saved Media Search Fields.

• Edit Search Fields: When selecting this option, the Choose Fields To Show window appears displaying two areas: the Not Selected and the Selected. Click on the desired fields to move them from one area to the other. Once done, hit OK.
  
• Save Search View: Select this option to save an edited selection. Give it a descriptive name and hit OK.
  
• Delete Search View: This option deletes the current Search View.
  
• Clear Search Fields: Use this option to clear data entered in any Media Search Field.
  
• Entry Search Fields: This option allows hiding some Entry Search Fields and each User can have their own saved 

Entry Search Fields:

• Edit Search Fields: When selecting this option, the Choose Fields To Show window appears displaying two areas: the Not Selected and the Selected. Click on the desired fields to move them from one area to the other. Once done, hit OK.
  
• Save Search View: Select this option to save an edited view. Give it a descriptive name and hit OK.
  
• Delete Search View: This option allows deleting the current Search View.
  
• Clear Search Fields: Use this option to clear all Entry Search Fields from data.

Maximum Hits When Searching:

Specify the number of hit results to display when performing a search. Note that this setting also exists at Server Setup level and at Toolbox level. Thereby each User can modify the maximum hits for specific needs when searching in the Library. Every time they log out of the system and log in again, the number will have changed back to the default maximum, as set in the Server Setup or Toolbox.