If you need to charge per Service on a booking or want to associate a standard fee with a specific Booking type, you can add it as a Pre-Defined Service to the Booking itself.
Go to Toolbox > Settings > Booking Defaults > Name / Customs > Server Setup > Modify/New. Choose or create a new Booking Name.
Pre-Defined Services: Click on the Add New icon to add a Service or Object (User, Resources, Rooms, Machines) that will be displayed in the Booking Window by Default.
Enter the Amount in the new window IF a default amount should be added when choosing this booking name.
Tick the Checkbox to add the Service / Object by default to the Time Report. Remove the Object by clicking on the trashcan icon.
Enable Ad-hoc Extras: tick to allow adding any Extra (including Objects) to the Booking from the Booking window.
When using Pre-Defined Services: making a new booking with the associated Booking Name, a window will appear for adding Services/ad hoc Extras.
- A new window will appear at the bottom of the Edit Booking window, next to the Involved window.
- If the Service had been Added By Default the default amount will be displayed.
- To add the Service to the Time Report, check and enter an amount of Units.
- To remove the Service form the Time Report, uncheck the box.
- The added Service from the Edit Booking window will appear in the Time Report window listed on the actual day. If today is after the last day of the Booking, the Extra will be added with the Date of the last day of the Booking. If today is before the first day of the Booking, the Extra will be added with the date of the first day of the Booking.
- Removing the Service from Time Report will uncheck the box in the Booking window.
- Changing the amount in the Time Report will change the Units/Amount in the Booking window.
- Upon changing the Booking Default Name to another Name that does not contain the same Pre-Defined Services, farmerswife will ask if any of the Pre-Defined Services should be deleted. If any Services are moved to the ‘Non-Selected’ side, the Services will still be in the Extras of the Timereport after the Booking Name is changed.
- Upon changing the Booking from another Name to one that has Pre-Defined Services, farmerswife will notify which Services have been added.
- Upon changing the Booking Default Name to another Name that does not contain the same Pre-Defined Services, farmerswife will ask if any of the Pre-Defined Services should be deleted. If any Services are moved to the ‘Non-Selected’ side, the Services will still be in the Extras of the Timereport after the Booking Name is changed.
Web Users will be able to view these services in the Time Report window > Extras tab.
* Pre-Defined Services And The Print Designer: If a Booking is over multiple Days and a report is to be created for each day, the Service will only appear on the day it has been added to the Timereport under the Rows section in the Print Designer. If the Service is to be displayed every day as information for e.g. a shooting report, it can be added to the From Details section through the plus icon > Booking Templates > Pre-defined Services. This will give a YES/ NO information only and is not monetary.
