This article explains how to create a new media, the media window options, how to create media entries and related options.
Creating a new Media
From within the Media Library module
- Open the Media Library
- Select a Library in the Search In selector. If "All" is selected, the new media will be added to the first Library in the list.
- Right-click or click on the menu icon in the Results window and select New Media
- The New Media window opens.
Through the Edit Project window
- Open the Project that the new Media is going to be linked to
- Click on the Eye icon in the Edit Project window and select Related Media
- When the Media Attached To Project window opens click on the Create New icon
- The Choose Destination window opens to select the Destination Library
- The New Media window opens
New Media Window
Media window Standard Fields
The following standard information can be defined for a Media.
| Name | This field is not only used to name the new Media, but also to attach it to an existing Project. Attaching Media to an existing Project: Click in the Name field and a drop-down list of Projects will display. Once a Project is selected the Project Name will appear in the upper left corner to indicate that the Media is attached to this particular Project. To detach the Media from the Project; click on the menu icon next to the Project Name and select Detach From Project. Once the Media is attached, the Media Name can be modified if required. When a Media is attached to a Project, the Client information will be auto populated and any Media Custom Field that matches any Project Custom Field will automatically be filled-in if information exists at Project level. If the information is later modified at Project level, it will not change for the Media - to update it, the Media must be re-linked to the Project. |
| Number | This Number is consecutive by default and will depend on the configuration on the Server Setup i.e. if there is parallel numbering allowed for each library etc. |
| Format | Select a Format from the drop-down list. |
| Client | The Client name is auto populated when selecting the Project. This can be modified if required, by deleting the Client and selecting another from the drop down that appears. Note that a New Client can be created in the contact database by clicking on the menu icon next to ID. |
| ID | This field is related to the Client and will be automatically filled-in if the information exists for the selected Client. |
| Standard | Specify the Standard from the drop down list. |
| Fps | Specify the Frames Per Second from the drop down list. |
| Drop | Specify Yes or No for the Drop frame. |
| Location | Specify the Location of the Media from the drop down menu. If the Dispatch module is licensed a menu icon appears next to this field. For more details see the Dispatch Manual. |
| Type | Specify the Media Type from the drop-down menu. |
| Note | To enter any general notes. |
Media Custom Fields
Below the Note there is a line separating the Standard Fields from the Custom Fields. These are the customized fields that are created in the Server Setup and will be different depending on the Library this Media belongs to.
if the Media is attached to a Project, all those Media Custom Fields matching Project Custom Fields will be automatically filled in if information exists for them at Project level.
Other Media Options
| Baskets | A menu icon to the left of the Media Name allows the addition of the Media to a Basket. Please see more details on how to use Baskets in the Media Ord |
| Library | In the upper right corner, the Library where this Media belongs is displayed. See further down under how to move a Media to another Library. |
| History | The entire History of a Media from its creation to the edition of an Entry is recorded in the Media History Log. The History will display the modification date and time, the User who modified the Media and a general line describing what was modified. |
| History Filter | This selector allows the filtering of history lines related to Media Orders, Dispatches, or Legacy Web Client access (if any of these are licensed). |
| Created By / Modified By | In the bottom left corner, there are two lines showing the User name, date and time when the Media was first created and when it was last modified. |
| Search field | At the bottom middle of the window, there is a Search Field where search criteria can be entered. If the Media was opened from the Results window in the Library Search, the left/right arrows can be used to move to the previous/next Media according to your search. |
| Reports | |
| OK / Cancel | Click on OK to save changes and hit Cancel to cancel any changes done at Media level. |
Media History
The history can be filtered to show you events relating to Media being access from different parts of your system. The history window can be toggled open or closed from the eye menu on the right-hand side.
Dispatch
Results will be filtered to show only events where Media was checked out or in via the Dispatch window.
Media Order
If the Media Order module is licensed, this filter will display all movements related to the creation of a Media Order for this Entry. See more details in the Media Order Manual.
Media Entries
Create a new Entry
To add a new Entry, click on the New Entry icon, next to Entries. The following standard information can be defined for an Entry.
Title: When creating a new Entry, the Media name will be populated here. It can be modified if required.
Moreover the Auto-name feature can be configured to automatically name the Entry. This feature defines what information the string should be built with. See more information further up under
Label Name: This option will appear if configured in the Server Setup. Dynamic Media Entry Label Name will be generated according to the configuration. This Label will be available in the Label Print Designer as well as in Media Reports Print Design. See more information under
In, Out & Dur: As the time code for the start time (In) and end time (Out) of the Entry is filled in, the Duration will be automatically calculated. Alternatively the Duration can be typed directly in the field or selected through the menu icon. Every time a new Entry is entered, the In time code will automatically calculate the black in between according to the configurations in the Server Setup.
Type: Specify the Entry Type. The list is configured in the Server Setup.
Audio: Specify the Audio Format. The list is configured in the Server Setup.
Aspect: Specify the Aspect Ratio. The list is configured in the Server Setup.
Note: Enter any additional Note.
Entry Custom Fields: Below the Standard Fields there is a line separating them from the Custom Fields. These are the customized fields that were created in the Server Setup and will be different according to the Library this Entry belongs to.
Entry Options
In the top right corner, just below the Library name, there is an Eye icon with the following options:
Edit View: Use this option to select which columns to display in the Entries view. As the Edit View window opens, the columns that are Not Selected appear listed on the left side and the columns that are Selected (displayed) appear listed on the right side. Click on a column to move it from one area to the other. To sort the columns, click on the arrows next to the column name or drag and drop them up or down to the desired position. Hit OK to save changes or Cancel if no change was done.
It is possible to click on any Column header in order to sort the Entries. The Media Report respects the sorting order of the selected column within the Edit Media window.
Show History : Use this option to hide or display the Media History window appearing at the bottom of the Edit Media window.
Get Thumbnails: Tick this option if thumbnails are to be displayed in the Entries view (only if the Thumbnail column has been selected in the Edit View).
EDL Manager: Create Entries by importing an EDL file. In the EDL Manager window, click on the menu icon and select Import EDL. A window will open to allow searching and selecting an EDL file. Once done, the file will be imported displaying each Entry line with its related information regarding Edit, Reel, Track, Trans, Source In, Source Out, Record In and Record Out.
Timecode: Select Source Timecode or Record Timecode
Start Timecode: Modify if necessary.
Edl Comments Mapping: Select the field where the Edl comments are to be mapped, either Entry Title or Entry Note.
Append Edl To Tape: Select the entry lines that you want to create as Media Entries and click on the Append Edl To Tape button.
Import Media Entry from CSV
Choose from Eye Menu : Import Media Entries from CSV File.
In the next window choose your CSV file.
Then in the "Import From CSV File" window set the mapping of your file columns to the media entry fields.
Press OK to start the import.
Other Entry options
Print Label: To print the default template as configured in the Label Print Designer.
Multi Labels: To open the Multi Label Printing option.
Reports: To print html reports.
Add To Basket: (On Media that have no Entries, this option is available through mouse right-click or on the menu icon to the left of the Media name). This option allows the addition of an Entry to a Basket. Please see more details on how to use Baskets in the Media Order Manual.
New From: To create a new Entry from the selected one. All the information will be the copied to the new Entry, except the uploaded files and the In and Out time codes, which will be re-calculated.
Media Clipboard: (On Medias that have no Entries, this option is available through mouse right-click or on the menu icon to the left of the Media name). This option allows copying the selected Entry to the Clipboard and reuse it in another Media.
Copy To Clipboard: It is possible to copy as many Entries as needed from this Media as well as from others.
Paste...: Then click on Paste in the same Media or in another Media. The Paste Media window will open for 'Checking Elements To Replicate:' Select among:
Time Code: When pasting the Entries, the highest Out time code will be used to calculate the In time code of the pasted Entry and adding the defined increment to all following Entries.
Files, Proxies and Thumbnails: To include the files, proxies and thumbnails of the Entries when pasting.
Uncompressed Media (Barn): [Legacy option]
Reset Clipboard: This option is to delete any Entries copied to the Clipboard. The number of Entries saved is displayed in brackets.
Remove: (On Media that have no Entries, this option is available through mouse right-click). To remove an Entry.
Entry Window options
In the upper left corner of the Edit Entry window, there is a menu icon with the following options:
Print Label: The label templates designed under Label Print Designer will appear listed here for printing out
Reports: Select an html report from the drop-down list.
Add To Basket: This option allows the addition of the Media Entry to a Basket. See more details on how to use Baskets in the Media Order Manual.
Moreover, there are two additional options through the Eye icon in the upper right corner of the Entry window:
Show Files: It is possible to associate clips and files with Entries through the File Transfer Manager window. These can be accessed by Users through farmerswife Client as well as through the Legacy Web Client (if licensed) if permitted. Clients can also access these files through the Legacy Web Client (if licensed) if permitted. See below for details.
Show History: The entire History of the Entry is recorded in the Entry History Log. The History will display the modification date and time, the User who modified the Media and a general line describing what was modified.